Scholarship Funds

The region receives funding for training scholarships that can be applied to tuition and travel expenses, with pre-approval, at the discretion of the region’s board based on an email vote.

Scholarship Pre-Approval Procedure

Per our bylaws, ALL Scholarship reimbursements MUST be pre-approved before
attending the class.

Agency heads or their designees need to submit an e-mail to [email protected] requesting pre-approval for reimbursement to
send an officer/deputy to a class. The e-mail will include the name of the class, the
location, the date of the class, the amount of tuition requested, the amount of Per Diem
requested, and an estimated amount for lodging. Use the link to look up per diem rates:
https://www.perdiem101.com/conus/2019/colorado.

The e-mail will then be forwarded to the board asking for a vote. A majority vote of the
board, four of the seven members, must be obtained to approve or deny the request.
Once the board has reached a decision, an e-mail will be sent back to the
requesting agency head or designee indicating approval.

A log with the request and a running total of pre-approved requests will be maintained
by the region coordinator.

Per POST rules, the coordinator must submit for reimbursement of classes no
more than 60 days after the last day of the class. To insure compliance with the
rule, all classes must be submitted to the coordinator no later than 30 days after
the last day of the class. An exception may be granted at the coordinator’s discretion, but the reimbursement must be submitted within the 60-day rule.

If there are any unpaid reimbursements at the end of the grant cycle, the Coordinator
will decide which unpaid reimbursements will be paid, taking into account the total
amount of reimbursements each agency has been paid throughout the grant cycle and
ensure, to the extent possible, fair reimbursement to each requesting agency.

Scholarship Pre-Approval Form

FY20 Standard Scholarship Reimbursement Form (PDF)